PARENT STUDENT HANDBOOK STATEMENTS COMMON TO ALL DIOCESAN SCHOOLS (effective June 1, 2007)
The Diocesan Handbook for Schools (Effective December 18, 2002) supersedes the local Parent-Student Handbook. In the event of conflicts between these documents, the Office of Education and Diocesan Attorney shall make the final determination for any resolution of the conflict(s). Such resolution shall become effective upon written notification to the parties involved.
The Principal may amend the Parent-Student Handbook as needed and such amendments shall become effective upon written notification to the parents of any such amendments.
The parent(s) and/or guardian(s) and the student agree to follow and adhere to the policies, rules and regulations of the School as currently set forth in this Parent-Student Handbook and such other rules and regulations as may be promulgated hereafter by the School.
Decree on Child Protection
The requirements of the Decree on Child Protection for the Diocese of Steubenville as promulgated by the Most Reverend R. Daniel Conlon, Bishop of Steubenville, effective March 5, 2003, together with any amendments and/or modifications thereto are observed by all of the Diocesan Schools of the Diocese of Steubenville.
Notice of Non-Discrimination Policy
The Catholic Schools of the Diocese of Steubenville recruit and admit students of any race, color, or ethnic origin, to all the rights, privileges, programs and activities. Schools shall not discriminate on the basis of race, color, or ethnic origin in the administration of their educational policies, scholarships, loans, fee waivers or educational programs. In addition, the schools are not intended to be an alternative to court or administrative agency ordered, or public school district initiated desegregation. The Catholic Schools of the Diocese of Steubenville will not discriminate on the basis of race, color or ethnic origin in the hiring of its certified or non-certified personnel.
COMPULSARY EDUCATION AND SCHOOL ATTENDANCE
Admission to Kindergarten
Students enrolling in Kindergarten must be (5) years of age by September 30th of the year of admission. Diocesan schools may, at their option, establish August 1st of the year of admission for Kindergarten students who are five (5) years of age at that time. Diocesan schools may also, at their option, establish dates between August 1st and September 30th of the year of admission for Kindergarten students who are five (5) years of age at these specified times. The Principal of the Diocesan school shall consult with the Diocesan Superintendent of Schools concerning the admission of students to Kindergarten who do not meet the specified minimum age requirements.
Custody of Enrolled Students
Questions concerning the legally designated custodians(s) for enrolled students will be referred to the Diocesan Attorney whose determination shall be final.
Students enrolled in Diocesan Schools are expected to maintain a ninety-five percent (95%) attendance rate based upon the 178 days of instruction required by the Ohio Revised Code. It is the responsibility of the parent(s)/guardian(s) to support the Principal’s efforts to maintain this standard through notification, counseling, and where necessary, referral to appropriate legal sources. Principals shall notify parent(s)/guardian(s) of the school’s concern about the student’s attendance when five (5) days of absence have been recorded. Parent/Guardian failure to comply with the program of compulsory attendance will result in the withdrawal of the student from the school. The Principal shall be the final arbiter of what constitutes a satisfactory record of attendance.
PUPILS: HEALTH AND SAFETY
Students are required to provide proof of immunization against mumps, poliomyelitis, Diphtheria, pertussis, tetanus, rubeola, rubella and chickenpox (effective 2006-07 school year) at the time of their original entry into the school or at the beginning of the school year. Kindergarten students are also required to provide proof of immunization against hepatitis. Parent(s)/Guardian(s) objecting to this requirement must submit a written statement explaining their objection. The Principal shall make the final determination as to whether the student is to be admitted. Students who do not provide the required documentation for immunization will be withdrawn from the school on the fifteenth day after admission.
Prohibition on Weapons
Pursuant to the Ohio Revised Code, no person shall knowingly possess, have under the person’s control, convey, or attempt to convey a deadly weapon or dangerous ordnance onto these premises. A valid carry concealed license does not authorize the licensee to carry a weapon onto these premises. Violators will be prosecuted.
Health Threat – Anabolic Steroids
Warning: Improper use of anabolic steroids may cause serious or fatal health problems, such as heart disease, stroke, cancer, growth deformities, infertility, personality changes, severe acne, and baldness. Possession, sale, or use of anabolic steroids without a valid prescription is a crime punishable by a fine and imprisonment. (Ohio Revised Code 3313.752)
PUPILS: TUITION AND FEES
- The parent(s)/guardian(s) agree to pay the tuition and all fees for the grade in which the student is to be enrolled.
- The fact that the School allows tuition and fees to be paid in two or more installments does not create a fractional or divisible contract or in any way relives the parent(s)/guardian(s) of the responsibility for the entire year'’ tuition and fees or the pro rata portion thereof in the case of late entrance. The parent(s)/guardian(s) further agree that the total amount due and payable to the School shall be considered as agreed upon liquidated damages between the parties of this agreement.
- The parent(s)/guardian(s) agree that if payment of tuition is not made in accordance with the agreement, the School shall have the right to refuse to admit the student to class and to terminate the agreement. The parent(s)/guardian(s) also agree that the School shall have the right to withhold the transcript of the student’s academic record and the student’s diploma until all tuition and fees have been paid.
CONDUCT AND DISCIPLINE OF PUPILS
The Principal may make exceptions to written disciplinary procedures at the building level where in his/her judgment such exception is warranted and such exceptions are not in conflict with the Diocesan Handbook for Schools.
Parental complaints about a Teacher(s) shall be directed to the Teacher(s), then to the Principal whose decision shall be final.
Parental complaints about the Principal shall be directed first to the Principal, then to the Pastoral Administrator whose decision shall be final.
NOTE: THERE IS NO APPEAL TO THE DIOCESAN SUPERINTENDENT OF SCHOOLS AFTER A DECISION BY THE PRINCIPAL AND/OR THE PASTORAL ADMINISTRATOR HAS BEEN MADE.
Unacceptable Uses of Technology
Technology resources that are located within the school, or, are the personal property of the student (including those owned by student’s parents/guardians) may not be used to transmit, retrieve, or store any type of communication, message, image, or material that: 1) is discriminatory, defamatory, or harassing; 2) contains derogatory or inflammatory remarks about an individual’s race, age, disability, religion, national origin, or physical attributes, or any other condition or status protected by Federal, State, or local law; 3) is obscene or X-rated; 4) contains abusive, profane, or offensive language; or, 5) violates any policy of the Diocese of Steubenville, including, but not limited to, its policies regarding child abuse and harassment, or that is otherwise contrary to the religious mission and values of the Diocese of Steubenville. NOTE: THE BUILDING PRINCIPAL RESERVES THE RIGHT TO DISCIPLINE STUDENTS FOR INAPPROPRIATE OFF-CAMPUS CONDUCT RELATED TO THE USE OF TECHNOLOGY DURING NON-SCHOOL HOURS.
Confidentiality is generally held to mean that one individual will not reveal private information that has been given by another. It sometimes happens that a student provides information to a Teacher or other Staff Member and asks that it be treated as confidential. Any Teacher or Staff Member who receives any information that may be interpreted as threatening to the health, life and safety of any person shall report it to the Building Principal immediately.
The building Principal shall establish all rules and regulations governing the use of cell phones within the school building.
Suspension Procedures (to be used with “out of school” suspensions only)
- provides a hearing for the student to review the reason(s) for the suspension;
- determines the number of days of suspension to be assessed to a maximum of ten (10) days;
- informs the Pastoral Administrator of the decision to suspend the student;
- notifies the Parent(s)/Guardian(s) by certified mail of the reason(s) for the suspension and the number of days and dates involved; and, that the
- student is responsible for “making up’ class work missed during the period of the suspension (there is no appeal of the Principal’s decision to suspend a student).
- gathers the appropriate documentation leading to a recommendation for expulsion and provides a hearing with the student and the Parent(s)/Guardian(s);
- confers with the Pastoral Administrator for agreement to recommend expulsion;
- recommends expulsion (in writing) to the Diocesan Superintendent of schools who will conduct a formal review (to the extent needed) of the recommendation and inform the Principal of concurrence or non-concurrence with the recommendation;
- if the Diocesan Superintendent concurs with the recommendation of the Principal, the Parent(s)/Guardian(s) will be notified in writing by the Principal the decision to expel is final and the effective date of the expulsion (there is no appeal of a decision to expel a student); or,
- if the Diocesan Superintendent does not concur with the recommendation of the Principal, the Principal shall implement the recommendation(s) of the Diocesan Superintendent and notify the Parent(s)/Guardian(s) of these recommendations in writing.
- All written communication to the Parent(s)/Guardian(s) will be sent by certified mail.
Facilities – Random Searches
The buildings, grounds, classrooms, and lockers located within Diocesan Schools are the exclusive property of the Diocese of Steubenville and may be searched randomly in accordance with the Ohio Revised Code and case law promulgated by the courts of Ohio.
It is the policy of the Office of Education of the Diocese of Steubenville that any harassment of students by students shall not be tolerated. Students shall not be permitted to engage in physical or verbal harassment based upon race, color, creed, ethnic origin, gender, and physical or mental limitations of other students. The Principals and Teachers shall enforce this policy as an integral part of their employment responsibilities.
Peer Sexual Harassment
Peer sexual harassment is strictly forbidden on the premises and during programs and activities of all Diocesan Schools. Peer sexual harassment is any unwelcome physical or verbal conduct of a sexual nature, such as touching or grabbing or sexual comments, directed at a person because of his or her sex that interferes with the ability of a student or students to receive an education.
Students enrolled at all Diocesan Schools shall treat their fellow students with dignity and respect at all times on school property and in school programs and activities. Disciplinary action shall result from violations of this anti-harassment policy. Students are strongly encouraged to report peer sexual harassment immediately to Teachers who shall report it immediately to the Principal. The student may also report peer sexual harassment directly to the Principal. The Principal shall take prompt and fair action to investigate any report and to stop the peer sexual harassment.
Peer Harassment in General
Peer harassment is strictly forbidden on the premises and during programs and activities of all Diocesan Schools. Peer harassment is any unwelcome physical or verbal conduct directed at a person that interferes with the ability of a student or students to receive an education.
Students enrolled at all Diocesan Schools shall treat their fellow students with dignity and at all times on school property and in school programs and activities. Disciplinary action shall result from violations of this anti-harassment policy. Students are strongly encouraged to report peer harassment immediately to Teachers who shall report it immediately to the Principal. The student may also report peer harassment directly to the Principal. The Principal shall take prompt and fair action to investigate any report and to stop the peer harassment.
EDUCATION FOR CHILDREN WITH DISABILITIES
- Students who require special education services must be identified through the procedures specified by the Individuals with Disabilities Education Act (IDEA) Amendments of 1997 (eff: 3-12-99) or the Individuals with Disabilities Education Improvement Act of 2004.
- Diocesan Schools may provide, at their discretion, an Educational Adjustment Plan. Parent(s)/Guardian(s) are advised that this program is not a substitute for the IDEA specified by federal legislation.
RECORDS OF PUPILS
Family Educational Rights and Privacy Act of 1974 (FERPA)
The parent(s) and the legally designated Guardian(s) who have contracted for the education of an enrolled student will be permitted to review the student’s educational record. Parent(s) and Guardian(s) who have not contracted for the education of an enrolled student will not be permitted to review the student’s educational record. The final determination in all cases involving parental/guardian rights and privileges with respect to reviewing a student’s record rests with the Diocesan Attorney.
The following information is defined by the Office of Education for the Diocese of Steubenville as “Directory Information”: name, address, telephone listing, date and place of pupil’s birth, major field of study, participation in officially recognized activities and sports, weight and height (if member of an athletic team), dates of attendance, date of graduation, any awards received, most recently attended school or institution. The parent(s) and legally designated Guardian(s) have the right to inform the Principal in writing that they do not want “Directory Information” released to non-school organizations or individuals.
Diocesan High Schools cooperate with requests from the United States Military relative to being provided with the names, addresses and telephone numbers of students enrolled in Grades Eleven and Twelve. The parent(s)/guardian(s) will be notified by the High School Principal when such a request has been received and will be afforded the opportunity to specify that information concerning their child(ren) be excluded from release to the United States Military.